Refund Policy

If a student withdraws, we will credit his/her account according to the guidelines that follow.

If a student withdraws, we will credit his/her account according to the guidelines that follow. Once a withdrawal notice is processed by the registrar’s office the information will be relayed to the financial aid office and other key offices on campus. The financial aid office will process the withdrawal as soon as possible but no later than 45 days.

The percentages relate to charges for the semester of withdrawal, fall or spring. We will refund any resulting credit balance by check within 14 days of withdrawal. For the purposes of this policy, a semester begins on the first day of classes and ends on the last day of final exams.

In some cases, students may be eligible for a late or a post-withdrawal disbursement. Once all financial aid documentation has been received and processed grants the financial aid office will notify the student via email. Grants will be disbursed within 45 days and loans will be offered but the student must accept them via https://fastudent.owu.edu within 30 days, allowing the student at least 14 days to respond.

If a student stops attending classes and fails to notify the University, a withdrawal date will need to be determined to calculate a refund. To determine when a student withdrew, the Registrar’s Office will use the date listed on the departure form, or an email will be sent to the student’s instructors to determine the last date of attendance.

The refund formula measures the actual number of days enrolled during the semester. It is determined by dividing the number of days enrolled by the number of calendar days in the semester, including weekends and holidays, and excluding any breaks longer than five days. For example, if there are 110 days in a semester and a student withdraws on the 20th day of the semester, the student's charges and financial aid will be prorated to reflect that he/she has been enrolled for 18.2% of the semester (20/110).

If a student withdraws before the start of the semester and incurs no charges, the enrollment deposit is forfeited. In the event that the student has incurred charges, the enrollment deposit is first applied to those charges and the balance is forfeited.

If a student withdraws during the fall or spring semester, the refundable amount will be calculated by prorating the tuition, room and board charges, and financial aid credits on a daily basis including weekends, but excluding any school breaks of five or more consecutive days, for the first nine weeks (60%) of the semester. All calculations will be performed using the Department of Education’s software to determine the amount of financial aid the student earned and the amount of aid to be refunded.

If after these calculations are completed, the student is entitled to a refund, Student Accounts will refund that amount to the student. If the student owes a balance, Student Accounts will bill the student directly. If a student does not repay Ohio Wesleyan for the charges resulting from the Return of Title IV Aid Calculation, a student’s record will be placed on hold. This means the student will not be permitted to register for classes or receive transcripts until the balance is paid. There may also be associated late and collection cost expense charges for which the student will be liable.

There are no refunds given for tuition, room or board under any circumstances of withdrawal or dismissal after the ninth week of a semester.

Lab and course fees will be refunded 100% through the normal drop/ add period (first two weeks); there will be no refunds of lab and course fees after that time.

Campus Store charges, student health insurance, fines, and other miscellaneous charges or personal costs are not prorated and are non-refundable.

The financial aid of any withdrawing student is prorated according to the same schedule for tuition, room and board as noted above. All Ohio Wesleyan scholarships, grants, and Title IV aid will be handled separately according to the policies of each granting entity.

If a student is a recipient of Federal Title IV financial aid, refunds to those programs are required by federal law to be returned first, in the following order: Federal Direct Unsubsidized Loan, Federal Direct Subsidized Loan, Federal Perkins Loan, Federal Direct PLUS Loan, Federal Pell Grant, and Federal SEOG.

A student is not eligible for a refund until all Federal Title IV programs and other scholarships are reimbursed under The Department of Education, or other appropriate granting agency, regulations. In addition, all outstanding balances with the University must be cleared before any refund is issued to the student or parent.